All Town Council meetings are open to members of the public, except where the press and public are excluded by resolution when the Council has confidential business to discuss. This does not include the right to speak, unless prior written notice has been given to the Clerk by mid-day on the last working day before the meeting.
The standard Town Council Agenda items are as follows:
- Apologies for absence and declarations of personal or prejudicial interest
- Written correspondence from members of the public
- Approval of the minutes of the last council meeting
- Discussion of minutes of committee meetings
- Matters raised by members
- Matters/correspondence arising from previous meetings followed by new correspondence requiring a decision or for information only.
- Licensing matters Approval of the Town Council Accounts.
Town Council Agendas are set by the Town Clerk in liaison with the Chairman and Vice-Chairman of Council.. However any Councillor can request any item to be put on the Agenda. This can be done informally either through the Town Clerk or Chairman, or formally, by means of a motion, as per the Town Council's Standing Orders (the Council's operating rules and regulations).
If, after discussion of an Agenda item, the Council decides that a Working Group should be formed to look at the matter in more detail then the membership and the remit of the group will be agreed by the Council. The membership of the Group can also include people who are not Councillors, but who have knowledge or expertise relevant to the subject matter.
The minutes of the Town Council meetings are not a verbatim account of the meeting but detail decisions reached, and record votes taken. Minutes are not normally published until they have been formally approved at the following meeting. Once published, they will be available to the public via this website, at the Town Clerk's office or in the public library. They are also circulated to various local media organisatins - local newspapers and radio stations.
Once a decision has been passed by the Council and a course of action identified, the work is organised and/or carried out by the Town Council's Executive Officer, the Town Clerk, who leads a team of 1 full-time and 1 part-time staff plus the honorary role of the Town Crier. Additional workforce includes the Town Handyman and all the Burnham Joint Burial committee staff.
Please note it is sometimes unavoidable that meeting dates need to be changed at short notice. Please check this web site or contact the Town Clerk's Office to confirm a meeting date.